Variations for tradies

Variations: bill every extra

Korda Pro lets Australian tradies log a variation, any change to the agreed work, on site with a voice note. It records the change against the job with the time and date, and adds it to the final invoice automatically.

Best for: trades where jobs change on-site, such as electrical, plumbing, carpentry, and renovation work.

How do variations work in Korda Pro?

  1. 01

    Voice note the change

    Send it while you're on site, for example: "Variation for the Smith job, two extra double power points in the kitchen, $180 each."

  2. 02

    Check the draft

    Korda Pro shows you the variation and the job it belongs to. Confirm it or reply with a change.

  3. 03

    Logged against the job

    Korda Pro saves it with the time and date.

  4. 04

    Added to the invoice

    When you create the final invoice, every logged variation is added to it automatically.

Example: two extra power points on the Smith job

Variation logged

2 x double power point
$360
Job
Smith, Leichhardt
Logged
2:43pm

Final invoice

+$360 added

Included in Korda Pro Essentials:
$49 a month excluding GST.

  • $29 a month for your first 3 months if you start before 1 January 2027
  • 14-day free trial, no credit card
  • 30-day money-back guarantee
  • No app to download

What you can log as a variation

  • Extra work the customer requests on site

  • Extra materials

  • Credits when part of the job is removed

What variations in Korda Pro don't do

Korda Pro records variations so they get billed. It doesn't collect your customer's signature. For residential building work, some states require variations to be agreed in writing before the work starts. Check the rules for your state, for example, in NSW, Victoria and Queensland.

Tracking variations by hand vs Korda Pro

By hand

Capturing the extra
A note on a docket, or memory
Final invoice
Extras easy to forget
If there's a question later
No proof of what was agreed

Korda Pro

Capturing the extra
A voice note on the spot
Final invoice
Added automatically
If there's a question later
A dated record of each change

Frequently asked questions

Does my customer have to approve the variation in Korda Pro?

Korda Pro doesn't ask your customer to approve it. Agree on extra work with your customer as you normally would. For some residential work, your state may require this in writing.

When does the variation get billed?

It's added to the final invoice automatically when you invoice the job.

Can I take money off a job?

Yes. Log a credit the same way, and it will be deducted from the final invoice.

Does it work with Xero?

Yes. Variations appear as lines on the invoice that saves to Xero.

Can I log a variation by text instead of a voice note?

Yes. Send it as a WhatsApp text message, and Korda Pro logs it the same way.

Can I log a variation after I've created the invoice?

Yes, as long as the invoice is still a draft. Once the invoice has been sent, it can't be changed.

How do I charge a customer for a variation?

Send a voice note or text in WhatsApp describing the extra work. Korda Pro prices it using your hourly rate and materials markup, shows you the draft to check, and adds it to the final invoice so the extra work doesn't get missed.

What happens after the variation

Every extra billed.

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